Maes Manor Hotel - Corporate page

1. CONTRACT

When a booking is confirmed by the returning of the booking form to the hotel, a contract is deemed to exist.

2. NUMBERS

Final numbers are required 72 hours prior to the date of the function. This will be the minimum number charged for.

3. CANCELLATIONS

In the unfortunate event that a cancellation occurs, the following cancellation charges apply
a) Within one month of the event: 20% of the room hire fee
b) Within two weeks of the event: 50 % of the room hire fee
c) Within one week of the event: 100% of the room hire fee
d) Within 48 hours of the event: Full payment for anticipated requirements*

4. TIMES

All conference finishing times must be strictly adhered to due to the possibilities of the conference room being required for another function later in the same day. All refreshment breaks must be at times requested unless granted otherwise by duty manager on day of conference.

5. FOOD AND BEVERAGES

The client will ensure that no food or drink of any kind is brought into the Hotels premises by any persons for consumption on the Hotel premises. Food left over from buffets etc cannot also be removed from the Hotels premises. The Hotel cannot be deemed responsible for any allergic reactions caused by food if said allergy is not stated on conference booking form.

6. EQUIPMENT

Equipment brought to the Hotel must comply with all current regulations including PAT testing, the client will be responsible for any damage or injury which arises out of use of such equipment. The Hotel cannot be held responsible for the loss or damage of any equipment.

7. HEALTH AND SAFETY

The client agrees to take reasonable precautions to ensure that no damage occurs or injury to any person. The client is also responsible for the actions of all guests and contractors for any damage or injury caused whatsoever to persons, property or Hotel property / fixtures or fittings, any damages to be paid for by client. All guests are expected to adhere to the non smoking regulations stipulated by the Hotel.

8. AGREEMENT GOVERNED BY ENGLISH LAW

The contract shall be governed in all aspects by English law

9. INSURANCE

After all this, you might well consider it worthwhile arranging insurance. This can be done for a very small premium and can cover the cost of cancellation and other liabilities. Please note any contract of insurance would be made by the client direct with the insurance company.*

“anticipated requirements” includes room, meals, equipment and all other usual services provided to the guests.
The rate to be charged shall be the full rate charged by the Hotel.

Please download the following printable booking forms and mail them to us.

Conference Form

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